The Student Self-reported Academic Record (SSAR) is UF's new self-reported transcript. It is an online form where you enter your high school and dual-enrollment courses and grades from 9th-11th and your courses in progress for grade 12. It is recommended that you get a hard-copy transcript from your guidance counselor in order to complete the SSAR.
All freshman applicants must complete a SSAR with the following exceptions:
- Applicants who have already graduated from high school. Instead of the SSAR, graduated students must submit final official high school and dual enrollment transcripts when they apply.
- GED graduates. Instead of the SSAR, GED graduates must submit their official GED results, along with official partial high school transcript(s).
- International and U.S. applicants who have not followed an educational curriculum patterned after the U.S. system. Applicants from non-U.S.-based systems
must submit official or certified copies of all secondary school records and/or examination results. All academic records not in English
must be accompanied by a certified English translation. In addition, these credentials must be evaluated by a credential evaluation agency.
We recommend a member of the National Association of Credential Evaluation Services or
the International Education
Services of AACRAO provided by the American Association of Collegiate Registrars and Admissions Officers.
Applicants who meet the priority application deadline of November 1 must submit the SSAR by December 1. Applicants who apply after November 1 must submit the SSAR by March 1.Complete SSAR
- Q: What is the Student Self-Reported Academic Record (SSAR)?
- A: SSAR is a student self-reported academic record that lists the classes and associated grades that have been attempted, or will be attempted, for high school and/or college credit. It replaces the high school and college transcripts used by the Office of Admissions during the initial review process. Since accuracy is critical, you are advised to have a copy of your high school transcript available to use as a reference when you create your SSAR.
- Q: Where do I create my SSAR?
- The SSAR is created at the Student Self-reported Academic Record site. Upon completion of the SSAR, you will return to your UF application to follow the process to connect your SSAR to your application.
- Q: When do I create my SSAR?
- The SSAR website becomes available at the same time the application for admission becomes activated, which is usually in August, prior to the start of your senior year. It is our recommendation that you complete the SSAR before submitting your application for admission. Just remember, your application for admission is incomplete and will not be reviewed until your application fee, SSAR, and test scores have been received. Applicants who apply by the November 1 deadline but miss the December 1 SSAR deadline will not receive a decision until the March notification date.
- Q: Do home-educated students complete a SSAR?
- Yes, if they have not graduated and they have followed an educational curriculum patterned after the traditional U.S. system. If the curriculum followed cannot be represented on the SSAR, we ask that you contact the Office of Admissions at 352-392-1365 or email firstname.lastname@example.org for further instruction.
- Q: What will happen if I do not complete a SSAR?
- All freshman applicants (excluding the exceptions for students who have graduated or followed a non-traditional educational system) must complete the SSAR for admission consideration. A high school transcript submitted from the high school or through a third-party vendor like Naviance or Parchment does not substitute for the SSAR requirement. If, for some reason, you are unable to complete the SSAR, you must contact the Office of Admissions at 352-392-1365 or email email@example.com . Applicants who apply by the November 1 deadline but miss the December 1 SSAR deadline will receive a delayed decision at the same time as applicants who apply after the November 1 deadline.
- Q:Do I need to include high school courses taken while I was in middle school/junior high school?
- Every academic course that you attempted for high school credit while in middle school/junior high school must be listed on the SSAR. The SSAR entry process allows you to state that the courses were taken while in middle school.
- Q: How do I enter my grades on the SSAR?
- The SSAR format collects grades on a semester basis. Please refer to the following examples to guide your grade submission:
- If your school only assigns semester grades, you will enter your semester grades as shown on your high school transcript into the appropriate places in the SSAR.
- If your school only assigns a final grade for each class taken, you will enter the final grade twice (first semester and second semester) for year-long classes (one credit), and once (either first semester or second semester) for semester-long classes (1/2 credit). For example, if you earned a grade of B in Algebra I which is a year-long class (1 credit), you will enter that grade twice (first semester and second semester). If you took Trigonometry which is a semester-long class (1/2 credit), you will enter that grade only once in whichever semester you took the class.
- If your school assigns both semester grades and a final grade, only use the final grade when entering your grades in the SSAR. For example, if you took Algebra I and earned an A in the first semester and a B in the second semester and your final grade is B, you will enter a grade of B twice (first semester and second semester) in the SSAR.
- If your school assigns trimester grades and a final grade, only use the final grade, the same principle as in #3. If the class is a year-long class you will use the final grade and enter it twice in the SSAR. If the class is only for one trimester, enter the final grade on either the first or second semester field.
If your transcript does not fall into one of the above categories, please call the Office of Admissions at 352-392-1365 or email firstname.lastname@example.org .
- Q: How do I report my senior classes?
- Since we encourage applicants to apply early in their senior year, you should list your classes as "In Progress" since you will have no grades associated with them. If your schedule changes, you must immediately update your SSAR. To make changes, simply log in to the SSAR website with the email address and password used to create your original SSAR.
- Q: What if my school is on block scheduling?
- If you attend a school that is on block scheduling, you are actually completing a year-long class (one credit) in one semester and a semester-long class (1/2 credit) in nine weeks. A one credit class will be entered twice (first semester and second semester), and a 1/2 credit class will be entered once.
- Q: What if I am taking or repeating classes in the summer?
- You will enter the class and grade like you would any other class that you have taken during the regular school year; however, you will record the class in the preceding school year. For example, if you took a class between the 9th and 10th grades, you would enter the class as a 9th grade student.
- Q: How do I enter my grades if my school uses pluses/minuses?
- Pluses and minuses are not used in the admission review process and cannot be entered in the SSAR. Grades will be reported as A, B, C, D, and F, so grades of B+ and B- are treated as a B grade, and should be denoted in the SSAR as a B.
- Q: How do I enter my grades if my school uses a numerical system?
- Numerical grades should be converted to A-F grades based on your high school grading scale that can be found on your high school transcript or school profile (or you can speak with your high school counselor about your school's grading scale).
- Q: How do I enter my weighted grades?
- You should report all grades exactly as they are listed on your transcript. Do not add or remove any weight. There will be a separate field on the SSAR (Course Level) for you to list the type of course it is, i.e. honors, AP, dual enrollment, etc.
- Q: How do I enter my college (dual enrollment) classes and grades?
- You must self-report all college (dual enrollment) classes and grades exactly as listed on your transcript, i.e. ENC 1101 (English Composition) with a grade of A.
- Q: Do I report all of the classes taken and grades earned that are reflected on my transcript?
- The SSAR entry process is organized by academic areas (English, math, natural science, social science/history, and world language) and an Other AICE, AP, IB, Dual Enrollment Subject Area. We only want you to report all classes taken and grades earned in these areas. If you have classes in other areas, i.e. band or P.E., you will not list these classes in SSAR.
- Q: What if I repeated or withdrew from one or more of my classes, or I took a course for Pass/Fail?
- If you repeated or withdrew from a class in one of the six disciplines listed on the SSAR, you must list them on your SSAR. The same is true for classes in which you earned a grade of pass or fail. Your SSAR must match what is on your high school transcript.
- Q: Does it matter if I attended more than one high school and/or college during my academic career?
- No. When completing the SSAR you should list all of the appropriate classes regardless of how many different schools you attended. If you have attended multiple schools and the classes and grades are not reflected on your current high school transcript, you should obtain a copy of your previous transcript(s) from your guidance office.
- Q: What if I can't find my high school listed on the SSAR website?
- The SSAR website uses a database of "official" high school names from College Board which may vary slightly from the everyday name of your school. When you are searching for your school, try to use variants of the official school name. For example, if you attend T.C. Central High School, search "Central High school" in the box. Make sure you select the correct state. If you still can't find your high school, you should contact the Office of Admissions at 352-392-1365 or email email@example.com
- Q: Can I change the SSAR once it is completed?
- Yes. We want your SSAR to be as accurate as possible so, if you have corrections or your schedule changes, we encourage you to update your SSAR. To make changes, simply log in to the SSAR website with the email address and password used to create your original SSAR. Changes and corrections should be made prior to the December 1 SSAR deadline. Your SSAR information will be locked after that time for the selection process, if a change is necessary after that the SSAR deadline you should contact the Office of Admissions at 352-392-1365 or email firstname.lastname@example.org
- Q: Do I have to submit my first semester grades in the senior year?
- No. Much of the freshman selection process will have been completed prior to the availability of your first semester senior year grades.
- Q: What if I am unsure about the dual enrollment classes that I will be taking during the second semester of my senior year?
- You should provide the best estimation of what classes you will be taking when completing the SSAR. If your schedule changes, you will be able to update the SSAR. If you are unable to re-enter the SSAR, you should be in contact with the Office of Admissions at 352-392-1365 or email email@example.com . If the correct information is not listed on your SSAR when we validate your classes and grades from your official high school and college transcripts, your admission is subject to revocation and, if discovered after classes begin, cancellation of registration.
- Q: Can my SSAR be used by multiple colleges/universities?
- Currently, only the University of Florida and Florida State University are utilizing the SSAR. Once you complete your SSAR, you will be able to submit to either institution as part of completing the application process.
- Q: When do I send my official high school and college (if dual enrolled) transcripts?
- Only applicants offered admission will be required to submit official high school and college transcripts after graduation. These transcripts will be used to validate the information on the SSAR. Students with inaccurate SSARs will be contacted and their admission is subject revocation and, if discovered after classes begin, cancellation of registration.